Guide
Which is right for your school? When to switch, what you gain,
and how to migrate your existing student data.
| Task | Spreadsheets | Class Management Software |
|---|---|---|
| Student records | Manual entry, easy to duplicate or lose | Searchable profiles, CSV import |
| Attendance | Manual checkbox per session, hard to review history | Auto-recorded per class, student self check-in |
| Scheduling | Separate file or calendar app, no shared view | Shared calendar students can access |
| Announcements | Email, LINE, or group chat — scattered across tools | Centralized announcements with file attachments |
| Parent access | Manual updates via messages or email | Parent portal login, real-time info |
| Cost | Free (but your time has a cost) | From ~$30/month for small schools |
Spreadsheets work well when you're just starting out. But as your school grows, you'll likely hit one or more of these:
Multiple spreadsheets for different purposes — attendance, student list, schedule — all drifting out of sync
Hard to find a specific student's attendance history without scrolling through months of data
Announcements going out across email, LINE, and messaging apps — students miss updates
Parents asking you directly for schedule changes instead of checking a shared source
Spending hours each week on admin tasks that should take minutes
Mistakes that would never happen in a proper system — missed attendance, wrong parent notified
The biggest barrier is usually getting existing data in. With Daredemo Portal, you can import your student list via CSV in minutes. The typical migration for a small school takes less than an afternoon:
You don't need to migrate historical attendance records — just start tracking from today and build your history going forward.
Contact us for a live demo or to ask questions about migrating your data.
Request a Demo